Legal Operations Administrator

About Consortium Networks

Consortium Networks is the trusted Cyber Concierge, and the only true Next-Generation value-added reseller in the Security market. By mapping our clients’ controls to industry standards and risk, we help them reduce complexity and risk to their organization and people. The outcome: clients quickly understand their gaps and realize the impacts of their investment decisions, strengthening their cyber hygiene and ultimately protecting the business.

Our Concierge way of working sets us apart, guided by core values: Trust, Collaboration, Integrity, and Altruism. We are committed to selflessly helping others—both in our work and within our communities.

As we continue to grow rapidly, we are seeking a Legal Operations (LegalOps) Administrator with a proven track record in fast-paced environments to join our team.

The LegalOps Administrator is a key contributor to Consortium’s legal operations team, ensuring seamless execution of legal processes and administrative functions. This role demands a Detail-Oriented Self-Starter who thrives in a fast-paced, dynamic environment, effectively managing multiple priorities while maintaining quality and efficiency and upholding the highest operational standards.

Essential Responsibilities

Contract Administration & Compliance

• Administer the contract lifecycle in Salesforce and the team’s contract management system (“CMS”) and e-signature platforms (currently Conga for Salesforce and DocuSign). 
• Review, process, and assign incoming contract requests via email, Slack, and the CMS.
• Monitor contract deadlines, renewals, and key performance metrics to ensure efficiency, timely execution, and compliance.
• Perform due diligence & legal verification checks of new clients, partners, and subcontractors (Know Your Business verification, including annual reverification), ensuring compliance with legal and company standards.
• Ensure all contracts are properly executed, stored, and archived.
• Initiate, route, track, and follow up on signatures, and confirm executed agreements are filed and properly wrapped up.
• Reconcile the in-process contract queue against executed documents and requesters, correct statuses, and keep records current (no record in an in-process status without a dated note).
• Process and close out routine mutual NDAs.

Document Processing & Quality Control

• Triage incoming forms and documentation requests.
• Perform first-round intake of contract requests using AI-assisted review tools (Claude), and verify, correct, and route the output for Director review.
• Provide coverage when the Director is out of the office: act as first point of contact, triage requests by urgency, acknowledge requesters and set turnaround expectations, handle routine items, and escalate to the Director based on defined criteria.
• Facilitate the services-contracts process by ensuring accurate documentation, routing for approvals, and maintaining organized records.
• Conduct quality assurance reviews to maintain document accuracy, consistency, and compliance with internal guidelines.

Workflow & Process Optimization

• Oversee and manage workflows through CFS to ensure smooth opportunity progression.
• Support the development of process documentation, training materials, and internal presentations.
• Understand the applicable business workflow and processes to assist with continuous improvements.

Reporting & Communication

• Generate reports, dashboards, and contract status updates to support informed decision-making by key stakeholders.
• Facilitate communication between LegalOps and both internal departments and external contacts. 
• Support the legal operations team with administrative tasks such as scheduling meetings and organizing documentation.

Collaboration & Company Engagement

• Attend team and company-wide meetings on camera as scheduled, both via Zoom and in-person.
• Participate in team, department, and company projects and brainstorming.
• Participate in company-wide events (may include travel) and assist with special projects and administrative needs, as assigned.
• Uphold the Consortium values in day-to-day interactions both internally and externally. 

Key Skills & Competencies

• Growth Mindset
• Meticulous attention to detail
• Strong Problem-solving abilities 
• Excellent communication skills
• Exceptional time management and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in document management systems (e.g., SharePoint, Adobe, MS Word, PowerPoint, Excel, and Salesforce)
• Collaborative team player
• Adaptable and versatile
• Reliable, self-motivated, and committed to maintaining high-quality work
• Sound judgment in prioritizing and knowing when to escalate 
• Discretion with confidential and privacy-sensitive information.

Required Education and Experience

Education

• Degree(s) (AAS or Bachelors) in Business Administration or related field.
• Equivalent work experience in a contract administration, legal operations or other similar administrative role may substitute for a degree.

Experience

• 2+ years of experience in contract administration, legal operations, document management, or a similar administrative role.
• Experience using a contract lifecycle management (CLM) or e-signature system (such as Conga for Salesforce or DocuSign) and Salesforce.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems.
• Familiarity with legal terminology, contracts processes, workflow automation, and AI-assisted tools is a plus.

Additional Information

Work Environment: Work is performed primarily in a remote home office, on Teams, and other physical/in-person locations as deemed necessary by the company. Primary work hours are 8-5 EST with flexibility dependent on the candidate’s time zone. When on Teams meetings, employees are expected to be on-camera. When in-person or on Teams with clients/partners/subcontractors, dress is business casual.

We offer competitive pay and benefits, including:

• Company-sponsored Medical, Dental, Life, and Pet Insurance
• Flexible Time Off, Holidays, and Sick Leave
• 401(k) matching

How to Apply: Complete the form below

EEO Statement: Consortium Networks is an equal opportunity employer and prohibits discrimination of any kind based on race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. We also conduct criminal background screenings. If you require accommodation, please contact Human Resources.

Pay Transparency

In accordance with applicable laws, we provide a reasonable estimate of the compensation range for this role. Actual compensation is determined based on experience, skills, education, and location. The estimated range for this position is $50,500 – $58,000.